Process Infographic Examples, and How to Make Your Own
A process infographic puts a process on one page: the steps in order, an icon and a line for each. They are what you put in an onboarding guide, a sales deck or a team wiki. Here are five examples, why each shape fits its process, and how to make your own.
Diagrams · 2026-11-09 · 6 min read
What makes a good process infographic
- One process, one picture. If it needs two pages, it is two processes.
- 3 to 7 steps, each with a short label and at most one line of detail.
- A shape that matches how the process moves: straight through, in a loop, narrowing down, or over time.
- Icons that say what happens, not decoration.
1. Employee onboarding: Steps
Onboarding runs once, from signed offer to the first check-in, so numbered steps fit. Each step names who acts and what the new hire gets.
Example infographic: Employee onboarding in five steps, from offer to 30-day check-in.
2. SaaS sales: Funnel
Sales stages narrow: many visitors, fewer sign-ups, fewer paying customers. A funnel shows that drop at a glance. Add your real conversion rates to the descriptions if you have them.
Example infographic: A SaaS sales funnel from website visitors to paying customers.
3. Incident response: Cycle
Incident response repeats, and the review feeds the next round, so a cycle says "this never really ends" better than a line of steps.
Example infographic: Incident response as a cycle: detect, triage, fix, communicate, review.
4. Hiring: Timeline
Candidates and managers care about when things happen, so the weeks go on top. A timeline also makes slow stages obvious.
Example infographic: A six-week hiring timeline.
5. Product launch: Roadmap
A launch is a journey to a goal in phases. A roadmap reads as progress, which is what a leadership slide needs.
Example infographic: A product launch roadmap by quarter.
How to make your own
- Map the process first. Describe it in AI Flowchart ("client onboarding for a marketing agency") and the AI draws the flowchart. Fix any step by hand or by asking.
- Press ✦ Visual and ✨ Make the full picture with AI. The AI picks the shape, icons, colors and style for that process.
- Try other shapes and themes with a click, edit any label, icon or date, and download a PNG or copy the image into your slide or doc.
Because the infographic comes from a real process map, the same board can also be presented step by step, run through the process simulator, or, drawn as a swimlane, turned into an SOP with a RACI matrix.
Free templates to start from
Each template below is an editable process diagram with a short SOP. Open one, change it to match your team, then press ✦ Visual for the infographic.
Customer onboarding call process template →
New employee IT setup process template →
Social media approval process template →
Frequently asked questions
What is a process infographic?
A one-page picture of a process: the steps in order, usually numbered, with an icon and a short line for each. It is made to be understood quickly, so it leaves out most decisions and exceptions.
Which shape should I use for a process infographic?
Steps for a straight sequence, Cycle for a process that repeats, Funnel for stages that narrow down, and Timeline or Roadmap when dates or phases matter.
Can I make a process infographic for free?
Yes. A free AI Flowchart account includes 5 AI credits a month for diagrams and visuals. PNG and copy image are free with a small credit line; Pro adds SVG and no watermark.
Worked examples, explained
- Employee onboarding process flowchart
- Hiring process flowchart (recruitment swimlane)
- Purchase order process flowchart
- Customer support escalation process flowchart
- Order fulfillment process flowchart
- Leave approval process flowchart